Compliance Execution Solution

Strengthen Compliance with Simple, Secure Digital Workflows

SmartPaper lets organizations organize required items into compliance sets — ISO standards, onboarding tasks, safety inspections, or training obligations — assign them to the right people, track progress, and maintain secure, audit‑ready records.

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Compliance Groups Organize and execute compliance requirements in one unified platform
Assignment & Accountability Clear roles with progress tracking and audit visibility
Web + Mobile Execution Complete compliance tasks anywhere, securely
COMPLIANCE PROGRESS
ISO9001 - Quality Management Requirements
Assessment Result
Passed: 86%

Automatically evaluated and routed to the assigned reviewer for verification.

REQUIRED ACTIONS

12 signatures pending · 4 approvals due · 2 reassessments scheduled

Workflow Overview
Compliance Analytics

Everything you need to execute compliance digitally

SmartPaper delivers workflow automation, digital signing, assessments, reminders, dashboards, and secure repositories — all built to support structured and audit‑ready compliance execution.

Compliance Item Builder

Create structured compliance items with flexible configuration

  • Drag-and-drop sections and fields
  • Conditional visibility and mandatory rules
  • Templates, merge variables, cloning, and draft saving
  • Signature‑ready layouts with custom headers and footers

Workflow & Verification

Automated routing and multi‑level compliance verification

  • Configurable approval and verification flows
  • Custom reviewer lists per compliance item
  • Acknowledgment tracking with full activity logs
  • Monitor submitted, verified, rejected, and cancelled items

Training & Assessment

Deliver training materials and evaluate compliance readiness

  • Attach PDFs, videos, slides, and learning content
  • Auto‑calculated scoring with passing rules
  • Reassessment flow for failed attempts
  • Pre‑ and post‑assessment comparison for competency tracking

Digital Signing

  • Sign with mouse, touch, or typed input
  • Timestamp and signatory details in PDF
  • Device-level audit information
  • Offline mode with sync-later capability

Reminders & Notifications

  • Auto-email and in-app notifications
  • Recurring schedules for monthly or annual forms
  • Escalation after inactivity
  • Pending, submitted, and acknowledged dashboards

Reporting & Repository

  • Dashboards by status, group, and form type
  • Searchable archive of signed documents
  • Export to Excel, CSV, and PDF
  • Version history and downloadable signed files

Simple workflow architecture for complex internal processes

The platform supports standard forms, public self-service journeys, and training plus assessment workflows.

Flow 1 · Standard Forms

1
Admin creates form
Design structure, logic, signature area, and rules.
2
Enroll employees
Assign to all users or selected groups.
3
Employee submits
Fill, sign, submit, and move into review.
4
Acknowledge or approve
Optional superior or admin confirmation.

Flow 2 · Public / Self-Service Forms

1
Design and publish
Create forms that can be submitted when needed.
2
Employees access instantly
Open and complete without complex routing friction.
3
Verification workflow
Company admin or superior reviews and validates.

Flow 3 · Training + Assessment

1
Assign learning material
Slides, videos, PDFs, and assessment rules.
2
Employee learns and answers
Training review, assessment, sign, submit.
3
System auto-scores
Pass instantly or trigger reassessment path.
4
Optional approvals
Superior approval and company acknowledgment.

Role-based access built for SaaS and enterprise structure

Every action is scoped by permissions, approval authority, and document visibility.

Access Levels

  • Super Admin: company onboarding, system configuration, billing, limits, and SaaS controls
  • Company Admin: form creation, assignments, monitoring, acknowledgments, and role setup
  • Dynamic User Role / Superior: validate submissions, approve, reject, and request reassessment
  • Employee: receive assignments, complete tasks, sign, and submit

Security Layer

  • Role-based access control
  • HTTPS and AES-256 encryption
  • Audit trails with signature history
  • 2FA and SSO with Google or Azure AD
  • Policy acknowledgment tracker by version
About SmartPaper

One product for forms, letters, training, compliance, and approvals.

This one-page portfolio concept positions SmartPaper as a clean enterprise SaaS solution. It can later expand into detailed product pages for Home, About, Core Features, Contact Us, pricing, onboarding, and payment gateway integrations like PayPal, Stripe, and SenangPay.

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Planned Integrations

  • REST API for HRMS sync
  • Webhooks for status change notifications
  • Custom field mapping
  • Responsive web app and mobile app
  • Push notifications for actions and reminders

Contact us for a tailored compliance portal

Get in touch

Email
hello@smartpaper.my
Phone
+60 00 000 0000
Availability
Web, iOS, Android, admin portal, and API integrations